Prepaid

Prepaid

This option is typically set for individual accounts and not as the default standard term.

To configure Prepaid Terms for a specific account select Maintain | Accounts, select the account to configure for Prepaid terms and click the Terms tab. A window similar to the following appears. 

Click the Set Custom Terms button.

Select Prepaid from the Terms drop-down list. In the Finance Charge section set Monthly Percent to 0.0% and Days Overdue to 0 (zero).

Click the  Save button.

Credit Limit

Set the Credit Limit to $1.00.

Receive Payments

Interact will determine if a Prepaid account has a credit available based on charges and credits. To enter a payment for an account select Accounting | Receive Payments. A window similar to the following will appear. Select the Prepaid account from the list of accounts. Select the Payments tab.

Select the payment type from the drop-down list, enter the amount, enter a note in the Reference field (i.e. check number), and click the  Save Receipt button.

The above example indicates the customer has a credit balance of $10.20 available. 

If the next transaction exceeds the credit balance a warning similar to the following will appear.

The total charge listed in the background is $12.15, the estimated balance is a credit of $10.20. This transaction will cause the account balance to be exceeded by $1.95. 

The operator can click Yes to accept the transaction or No to deny the transaction.

The customer must make another payment to increase their account balance.

DataSync

Because DataSync will synchronize all transaction data between all locations the currant account balance will be available at all locations after every sync.